Whether you’re hosting your next party or gathering at your home, at work, or at an event venue, there are important things to consider to make sure the event is accessible. This includes considering access needs, spacing and seating, food and dietary requirements, and considering going hybrid across events.
Consider Access Needs
Whichever venue function you choose, make sure to be mindful of access needs.
You will need to consider things like accessible parking and wheelchair ramps as a starting point.
You will also need to consider the width of your walkways, whether there are any tripping hazards throughout the venue, and whether public transportation is available nearby.
If you know you have guests coming that have guide dogs, ensure the venue allows this and the space can be made comfortable for the guidedog (e.g. access to water and shelter).
Remember, accessibility isn’t one-size-fits-all. Talk to your guests about their individual access needs during the planning phase.
Spacing and Seating
Some of your guests may feel overwhelmed by cramped or overly crowded, loud spaces. Make sure you take this into consideration during the planning phase.
You may also want to create a quiet zone or kids zone – a quiet zone could be for anyone who needs some relaxation and time away from the party, and the kids zone could play amongst them selves with sensory toys or items.
Food and Dietary Requirements
Remember to take note of the food and dietary requirements of your guests. This can be done when they RSVP – so make sure to include that this information is required when you send invites out. Some of the dietary requirements may be – pureed food, vegan and vegetarian options, and nut and dairy free.
You also want to consider different types of cutlery options to suit everyone’s needs.
Go Hybrid
Lastly, as our technology now allows – you may want to consider going hybrid with your event. Streaming events via Zoom, Microsoft Teams or other programs has become increasingly popular – especially for more corporate events.
This allows visitors to decide whether they want to attend your event in-person or online.
If you have any other ideas or recommendations to add to our above list, please let us know at
Access4u is a not-for-profit organisation that helps guide you through the NDIS to ensure the most optimal and effective outcomes for your ongoing objectives. From your coordinator to your mentor, Access4u works towards your personal goals whilst increasing independence and adding value to every life we support.
We make a difference by providing personalised care to every individual and their aspirations. Through working with a diverse group of service providers we can ensure support for you in a timely, innovative, and flexible way. View our supports here.
